If your company buys the subscription, your Office license is connected to your business account.The license comes from a subscription to Microsoft 365 (the new name for Office 365). You need a license to install the Office programs on a Windows PC. Let’s focus on Office licenses and OneDrive. Many Microsoft services are available both to business and personal accounts. If you’re still set up that way, life with Microsoft is very confusing. Until a few years ago, you could use your Office 365 business email address to create a separate personal account – same email address, same company, but two different accounts. You can set up a Microsoft personal account with any email address – your Gmail address might be the login for a Microsoft personal account, for example. If you have an email address, it is a Microsoft personal account. Microsoft’s personal accounts are used for its consumer services offered to individuals and families. If your company email is handled by Microsoft 365 (formerly Office 365), you have a Microsoft business account. If you change jobs or change your business, your Microsoft business account will change. Your business account is tied to your company. Microsoft runs an extensive set of services for businesses – from small business to huge enterprises. I’ll have advice later about how to simplify your life in that case. Some of you are set up to log into both systems with the same email address. The login name for both systems is an email address. “Work or school accounts” were set up ten years ago by a different division of Microsoft to handle accounts used for business email and corporate services. “Personal accounts” were set up twenty years ago for Hotmail (now ) and other consumer Microsoft services. The two types of accounts – personal and business (“work or school”) – are completely separate from each other. Microsoft has two different divisions handling its services and licenses. Without it, your interactions with Microsoft will be a series of little frustrations. If you use a Windows PC or Office programs, you need to understand the way Microsoft has set up its services. Stick with me even if you’re worried that it will be too exciting for your delicate constitution. Obviously this is riveting, edge-of-your-seat entertainment. Using Microsoft’s online versions of Outlook, Word, and Excel.Redirecting your user folders to OneDrive.Changing the login name on your personal account if it’s the same as your work account.In the next few articles, I’ll talk about three related topics: It’s a shorter, simpler version of this article from 2016. This article explains the differences between Microsoft business and personal accounts. These articles will simplify things and help you take advantage of services that you may have been avoiding. I’ve been writing about Microsoft accounts and services for years. This is familiar ground for long-time readers. This is the first of several articles about Microsoft accounts.
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